UFC Zoom Meeting
Participant Guide

Zoom meetings are easy and fun. Clockwise from top left: Molly Hillis, President; Kathy Ormiston, Treasurer; Melinda Hillis, Parliamentarian and Website Committee Chair; Susan Rodgers, President-Elect; and Nancy Cisneros, Corresponding Secretary

What is Zoom?  Zoom is a free internet platform for video and telephone conferencing. It can be used for teaching, communication and collaboration.   You can join a Zoom meeting using a phone, tablet, laptop orcomputer.

Participating in a UFC Zoom Meeting. Before each meeting participants will be sent an email invitation to the Zoom meeting. If you use the invitation link in the email you do not need to create or sign into a Zoom account.

What do I need to get started? Although you can use a telephone to dial in to the meeting, this will be an audio only connection.  For a more complete experience, with audio and video, you will want to use a computer, tablet, or smart phone. To do this, you will want to have the following equipment:

Computer or mobile device

• Supported computer operating systems include MacOS 10.7 or later and Windows 10, or Windows 8 or 8.1, or Windows 7

• Supported tablet and mobile devices include Surface PRO 2 running Win 8.1 or Surface PRO 3 running Win 10 as well as iOS and Android devices

Stable internet connection

• Broadband wired or wireless (3G or 4G/LTE)

Supported browsers

• Windows: IE 11+, Edge 12+, Firefox 27+, Chrome 30+
• Mac: Safari 7+, Firefox 27+, Chrome 30+

Speakers or headphones

Built-in computer/tablet speakers are sufficient, but recommend using headphones to cancel background noise. These can be the same headphones you might use to listen to music.

Microphone

Most laptops and mobile devices have built-in microphones.  Note: Some headsets, such as earbuds come with miniature microphone as part of the cord plugging into the laptop or mobile device.

Charger

Charging your mobile device during the Zoom meeting will ensure that you do not have an unexpected power outage interrupting your session.

Web camera (Optional)

Using a camera increases your connection to others by allowing other participants to see you. If you do not have a camera, you will be able to view other participants on your device screen, but they will not see you.

First-time set-up to create
an optimal meeting experience

If you are planning on using a laptop or desktop, the first time you click on a  Zoom link, it will download a free and secure program to your computer. 

If you are planning on using a tablet or smartphone, you will want to download the free and secure Zoom app from your application store before the meeting.

We highly recommend signing up for the 30-minute live webinar called “Getting Started with Zoom,” which is held daily. Sign up here: https://zoom.us/livetraining

How do I join a Zoom
UFC Meeting

Option 1: Joining by Computer or Tablet (preferred option)

This option allows you to participate using video and audio. You can see and hear the other participants, and they can see and hear you.

Participants can attend using one of these devices:  Desktop (Windows or Mac), Laptop, Tablet, or Smartphone (iPhone or Android).

Step 1. Click on the link included in the invitation. 

Note: A personal Zoom account is not required to attend a meeting.

Step 2. Click the “join with computer audio” box in the pop-up.

Step 3. Enter the password when asked.

Option 2: Joining by Phone

This option is audio only, and functions like normal teleconferencing. You can hear the meeting participants, and they can hear you.

Step 1. Dial the number located on your meeting invitation

Note: Normal call pricing will incur.

Step 2. Enter the meeting ID, followed by the # button as well as the meeting password, followed by the # button Note:The meeting ID and password are provided to you in your invitation

Step 3. If the meeting has not already started, press # to wait

Troubleshooting Zoom

These are the top three challenges of using Zoom, and how you can address them:

1. I can’t see!  Read the information at https://support.zoom.us/hc/en-us/articles/201362313-How-Do-I-Test-My-Video-
2. I can’t hear!  Read the information at https://support.zoom.us/hc/en-us/articles/201362283-How-Do-I-Join-or-Test-My-Computer-Audio-
3. There’s background noise or feedback!  Read the information at https://support.zoom.us/hc/en-us/articles/202050538-Audio-Echo-In-A-Meeting