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UFC Reservation Policy

The Basics. Because space is often limited, UFC has a reservation system for programs. Members have first priority; a member reservation deadline will be provided for each program. A reservation form and payment to UFC are required to hold all reservations. All attendees must pay the total admission and meal charge at UFC events, even if they have worked on or been a part of the program, cannot attend the entire program, or choose not to eat the meal.

Member Reservations. Once payment is received, members’ names will be placed on a reservation list in the order received. If a program is at capacity before the reservation deadline, additional names will be placed on a member-only waiting list.  Members will be notified whether they have been accepted or placed on a waiting list. After the member deadline has passed, member reservations will be added to a general waiting list.

Guest Reservations. For most programs, each member may bring one non-member guest, who may be charged more than members. A separate registration and payment should be sent for guests. Guests will be placed on a general waiting list until after the program deadline for members. Then, if space is available, guests’ names will be placed on the reservation list. (Some programs are completely open to guests; check your newsletter.)

Waiting List. If there are cancellations before the member deadline, members on the waiting list will be offered the available space. After the deadline, the program coordinator will fill open spots from the general waiting list. For questions about reservations, please contact the program coordinator.

Cancellation Policy. You may request a full refund from the program coordinator PRIOR to the reservation deadline (found in your newsletter). After that, a refund will be issued only if the space can be filled. Checks are not cashed until after the event.

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